Posting Title: Administrative Officer, P4
Job Code Title: ADMINISTRATIVE OFFICER
Department/Office: United Nations Department of Peace Operations
Duty Station: New York, USA
Posting Period: 24 May 2021 – 07 July 2021
Job Opening Number: 21-Administration-DPO-138523-R-New York (X)
Staffing Exercise: N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Strategic Planning and Operation Support Unit (SPOSU) within the Office of the Director of United Nations Mine Action Service (UNMAS), Office of Rule of Law and Security Institutions (OROLSI), Department of Peace Operations (DPO) in New York.
Established in 1997, the United Nations Mine Action Service (UNMAS) works to eliminate the threat posed by mines, explosive remnants of war and improvised explosive devices by coordinating United Nations mine action, leading operational responses at the country level, and supporting the development of standards, policies and norms. As a specialized service of the United Nations located within the Department of Peace Operations, UNMAS operates under UN legislative mandates of both the General Assembly and the Security Council. UNMAS also responds to specific requests for support from the UN Secretary-General or his designated official.
For more information on UNMAS, please visit www.mineaction.org/unmas
The Department of Peace Operations (DPO) serves as a center of excellence for peace operations, responsible for preventing, responding to and managing conflict and sustaining peace in countries where peace operations under its purview are deployed, and provides support to other entities on peace and security issues.
Under the strategic guidance of the Director of UNMAS and direct supervision of the Chief of SPOSU, and within delegated authority, the Administrative Officer will be responsible for the following duties:
Human Resource Management
•Provides human resources policy guidance to the Director and manages the implementation of overall strategies and intra and inter-departmental policies and procedures, in relation to administrative and human resources management.
•Plans, initiates and coordinates administrative and human resources activities, e.g., recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, training and career development, gender parity and staff-management relations etc., ensuring consistency in the application of United Nations rules and procedures.
•Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
•Represents DPO as well as UNMAS at Departmental Panels and appointment bodies.
•Reviews post incumbency reports for purposes of vacancy management and staffing table control.
•Leads, oversees and coordinates the preparation and implementation of SPOSU work program and budget to ensure compatibility with work priorities and objectives, taking into account the most effective use of resources.
•Implements and monitors support services, including information management, IT tools and service requirements.
•Supervises staff and provides advice to the Service on human resource administration and information management issues and practices.
•Serves as focal point for audit, compliance and oversight matters and coordinates the service implementation of related recommendations.Manages UNMAS Enterprise Risk Management framework.
•Produces major reports for UNMAS management and Executive Office.
•Provides expert guidance and leadership to more junior staff.
•Performs other related duties as required, e.g., reviews of Secretariat offices and departments at headquarters/missions, operational travel programme, adequacy of departmental space requirements, and technology requirements.
•Performs other related work as required.
• PROFESSIONALISM: Knowledge of administrative and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Knowledge of policies and procedures of United Nations Secretariat Oversight and Audit Bodies. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of seven years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required.
A minimum of five years of experience providing direct human resources support to senior managers, at the Director or above levels, is desirable.
Experience in human resources policies and procedures at an international organization as well as developing training/learning initiatives is desirable.
Experience in risk management and working with oversight and audit bodies is desirable.
Experience in monitoring and implementation of Delegation of Authority related processes in the area of administration and human resources is desirable.
Experience in the development and implementation of information management tools and processes is desirable.
Experience working with ERP systems (e.g. Umoja) and recruitment software/tools (e.g. Inspira) is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff.
Female candidates are strongly encouraged to apply for this position.
Please note that Political Affairs positions include conflict and post-conflict locations in non-family and/or hardship duty stations. Political Affairs staff may also be housed in camp environments. An updated list of missions and additional information on working in the field can be found at https://peacekeeping.un.org/en
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.