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UNESCO Jobs: Associate Project Officer 2021

Job Title: Associate Project Officer (ED)-SC 8/1-BAG-21-ED-0009

Organization: UNESCO

Parent Sector : Education Sector (ED)

Duty Station: Erbil, Iraq

Job Family: Education

Type of contract : Non Staff

Level : Level 3

Duration of contract : From 1 to 6 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 19-May-2021

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism


Under the overall authority of the Director of the UNESCO Office for Iraq/UNESCO Representative to Iraq and under the direct supervision of Senior Project Officer in Education based in Baghdad,  in collaboration with other staff for the project of Educate A Child (EAC) Initiative – Improving access to quality and inclusive education with gender equality for out-of-school children in Iraq-,  the incumbent will be responsible for supporting and leading the implementation of EAC project activities in Nineveh, Salah Al Din and Erbil.

Brief description of the project

The project “Improving access to quality and inclusive education with gender equality for out-of-school children in Iraq”, funded by EAC, aims at increasing access to quality primary education for OOSC, IDPs and returnees in six governorates (Baghdad, Erbil, Babil, Thi Qar, Ninewa and Salah Al Din) in Iraq benefiting 150,000 school age children between 2018 and 2021. 
Core activities:
The candidate will be based in Erbil with frequent travels to the relevant governorates. S/he will be responsible for assisting in the implementation of the project in the respective governorates and will supervise field assistants in each target governorate in the North and project assistant based in Erbil. S/he will also assist in the planning and implementation of other UNESCO education projects in Iraq, if necessary. 

Main duties and Responsibilities 

1.    Liaison with national and international stakeholders in the implementation of project activities in the targeted governorates, in particular, Nineveh, Salah Al Din and Erbil (when necessary, including all the  target governorates under the EAC project):
a.    Maintaining regular contact and facilitating communication, coordination and programme reviews with relevant ministries and governmental departments, other UN agencies, non-government organizations and other stakeholders; 
b.    Liaising and coordinating with national and international stakeholders to obtain maximum benefit and efficient use of resources in the implementation of project activities and avoid duplication of efforts; 
c.    Monitoring all access to education related initiatives in the targeted governorates and providing regular updates; 
d.    Representing UNESCO in relevant meetings and coordination groups and facilitating communication by taking minutes, providing interpretation and translating relevant documents.
2.    Support to project activities’ planning, implementation, and administrative follow up:
a.    Contributing to development and effective execution of the Project’s work plan and log frame;
b.    Providing technical support and assistance to UNESCO, stakeholders and partners in the planning, management, and implementation of programme / projects activities; 
c.    Supervising the organization of program events, such as workshops, training, missions, etc. including preparing agendas, documents and reach-out material, identifying venues and services, organizing travels of participants, ensuring interpretation and translation; 
d.    Providing support in drafting the terms of reference, ensuring follow-up of the contracting and payments for consultants and institutions;
e.    Contributing to prepare budgets for activities and assisting in the monitoring of expenditures and in the preparation of budget revisions; 
f.    Coordinating with the Finance and Administration Platform (FAP) on timely delivery of assistance activities, as well as requesting disbursement of funds;
g.    Drafting internal memos, official correspondence, press-notes, web site, and other outreach activities;
h.    Coordinating and reviewing translation with outsourced translators, and providing feedback for improvement;
i.    Receiving and screening all internal and external communications, and attaching necessary background information for review by supervisors;
j.    Maintaining the project/s records and reference files.

3.    Support to project activities’ monitoring, evaluation and reporting
a.    Conducting regular visits to project activities to monitor progress and evaluate results and impact; 
b.    Providing technical support on monitoring project activities, as well as the development, implementation and progress tracking of the project action work plan; 
c.    Providing appropriate administrative follow-up actions to ensure effective application of monitoring and reporting tools; 
d.    Closely supporting, coaching and supervising field assistants in Nineveh, Salah Al Din and Erbil and a project assistant based in Erbil. 
e.    Contributing to the periodic narrative and financial progress reports to donors on project implementation, including the development of monthly internal projects updates and reports, as well as periodic or ad-hoc analytical narrative reports;
f.    Contributing to the design, development and maintenance of databases and other information systems. 

4.    Performing any other duties as required by the office.    

Long Description

COMPETENCIES (Core / Managerial)

Accountability (C)

Communication (C)

Innovation (C)

Knowledge sharing and continuous improvement (C)

Planning and organizing (C)

Results focus (C)

Teamwork (C)

For detailed information, please consult the UNESCO Competency Framework.

1.    Academic qualifications
–    University degree (Bachelor degree minimum)  in Education, Civil Engineering, Business administration, management, or any other related field.

2. Years of relevant work experience
–    Minimum four years of relevant experience that include but are not limited to:
–    Emergency conditions, Education in emergencies and Education programming;
–    Project management experience in the field; 

3. Competencies
–    Good knowledge of project planning, management and monitoring & evaluation tools;
–    Good IT skills;
–    Strong facilitation skills and communication skills;
–    integrity and drive for results;
–    Ability to adapt to dynamic environments and to work effectively in a multicultural/multinational environment;
–    Good judgment and decision-making skills;
–    Ability to work independently and in a team;
–    Ability to meet deadlines and punctual at work;
–    Commitment to UN values of non-discrimination on the basis of race, gender, economic status, or religion. 

4. Language requirement
–    Arabic language native speaker, excellent English skills, both oral and written; 


1.  Academic qualifications
–    Master degree in Education, Civil Engineering, Business administration, management, or any other related field. 

2. Years of relevant work experience
–    Knowledge of UNESCO’s emergency education work (or other UN agencies); 
–    EAC or major donor funded projects knowledge

3. Languages
–    Fluency in Kurdish language.


Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

UNESCO applies a zero tolerance policy against all forms of harassment.

UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

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